What we record at the practice

Healthcare professionals in our practice record information about the care we provide. The type of information that is recorded includes the following:

  • Demographics, e.g. address, telephone number, e-mail, date of birth, gender etc
  • What you tell us when you see us in consultation, e.g. about your physical and psychological health and social circumstances
  • Diagnosis, investigations, treatments, referrals, family background
  • Social information, e.g. housing status, alcohol, smoking status
  • Third party sources, e.g. hospital letters, A&E attendances, relatives, carers, insurance companies, solicitors

What we already share about you

We share different types of information about our patients. These include:

  • Personal information about you and your illness, when needed for your direct care, e.g. referral to Hospital Consultants, District Nurses, Health Visitors, Midwives, Counsellors
  • The summary Care Record Patient identifiable information to public health, in order to arrange programs for childhood immunisations, communicable diseases, cervical smears and retinal screening
  • With explicit consent, personal information to other organisations outside the NHS, e.g. insurance companies, benefits agencies
  • Limited information about you, if relevant, to protect you and others, e.g. to social services child protection investigations
  • Under certain acts of parliament to protect you and others e.g. court orders Summary information which is anonymised (cannot identify you) e.g. quality and outcome framework (QOF), medical research and clinical audit

General Practice Data for Planning and Research (GPDPR) - June 2021 Update

The data held in the GP medical records of patients is used every day to support health and care planning and research in England, helping to find better treatments and improve patient outcomes for everyone. NHS Digital has developed a new way to collect this data, called the General Practice Data for Planning and Research data collection.

The new data collection reduces burden on GP practices, allowing doctors and other staff to focus on patient care. If you would like more information on this and the type of data that will be shared, please follow the link below:

You can opt out of this data sharing, there are two types of opt out to consider; Type 1 and National Data Opt Out. You can find out more about this through the website link above. 

The surgery can process Type 1 opt out forms, please see attached form at the bottom of this update. Please complete this form and return to the surgery, we can then action this request within your medical records. 

National Data Opt Out preferences must be managed by the patient online, over the phone or via postal form. Please see the link below on how you can manage your National Data Opt Out preferences:

Please see link below for NHS Digital transparency notice: